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Marybank Primary School Parent Council
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Minutes
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| Meeting Reference |
1/2010 |
| Date and Time |
21st January 2010 |
| Location |
Marybank School |
| Purpose |
Parent Council Business |
| Present |
Miss Bate, Gregor McCarthy, Gary McCarthy, Angie Cushnie, Julie Crombie, Mr Quigley, Jo Ellen, Lorna MacLeod, Barbara McKelvey and Lesley MacKenzie |
| Apologies |
Susan Davison, Rhona Fraser, Andrea Wright and Heather Davison |
| In attendance |
Gary McCarthy Chair, Lesley Mackenzie Secretary |
| Chair |
Gary McCarthy |
| Minutes |
Lesley MacKenzie |
| Minute status |
Draft |
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Summary of Action Items
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| Ref. Number |
Action |
Responsibility |
Time line |
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1.1
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Lesley to write to Jane and Clifford |
Lesley |
asap |
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1.2
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Minutes circulated I week after meeting |
Lesley |
one week |
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1.3
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Minutes posted on Blog |
Lesley |
3 days |
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1.4
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Agenda I week before next meeting |
Lesley |
One week before next meeting |
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1.5
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Letter in school bags stating time and place of meeting |
Lesley |
2 weeks before next meeting |
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1.6
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Lesley to learn about School Blog |
Lesley and Mr Quigley |
asap |
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1.7
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New Constitution to discussed |
Gary and Mr Quigley |
asap |
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1.8
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To organise the disco |
Miss Bate, Lorna and the Do Good Group |
2 weeks before the date |
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1.9
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Letter about school tidy up |
Eco Council |
When weather improves |
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2.0
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Letter asking for help to finish greenhouse |
Eco Council |
When weather improves |
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2.1
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Speak to Rhona Fraser and Stuart Sinclair if interested in becoming a member of the Community Council. |
Angie and Jo |
asap |
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2.2
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Letters to Council regarding parking. |
Mr Quigley and Parent Council |
asap |
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2.3
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Contact Spa Coaches regarding bus driver |
Mr Quigley |
asap |
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2.4
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Lists of names and positions on Blog and notice board. |
Lesley |
asap |
- 1. Welcome and Apologies
The Chair welcomed everyone to the meeting. Apology was noted.
- 2. Minutes of the previous meeting of 3rd December 2009
The minute was agreed as a correct record, and was approved and signed. Proposed by Angie Cushnie, Seconded Lorna Macleod.
Matters arising from Previous Minutes: Thanks to Parent Council and Parents for Xmas party. Torridon: Angie reported that the dance went well in the end and the school received £454 which was half of the proceeds the other half going to the hall. The Community Notice Board: Nothing happening at the moment.
3. Parent Council admin procedures: Gary wants changes to be made to the way that the Committee is run and the way that actions are carried out.
- Minutes: To be put on the School Blog after they have been approved. Minutes to be circulated I week after the meeting to all who were present for approval.
- Agenda: All topics for the Agenda of the next meeting to go to the School and then Mr Quigley to contact Lesley. 2 weeks before the meeting a note to go out with the children stating the date and time of the meeting.
- Approving Draft Minutes: As before.
| Action |
| Ref. Number |
Action |
Responsibility |
Time line |
| 1.2 |
Minutes circulated I week after meeting |
Lesley |
1 week |
| 1.3 |
Minutes posted on Blog |
Lesley |
3 days |
| 1.4 |
Agenda I week before next meeting |
Lesley |
! week before next meeting |
| 1.5 |
Letter in school bags |
Lesley |
2 weeks before next meeting |
| 1.6 |
Lesley to learn about School Blog |
Lesley and Mr Quigley |
asap |
| 1.7 |
New Constitution to discussed |
Gary and Mr Quigley |
asap |
- Valentines Disco: It was at first thought that a Valentines Disco would be held at the hall but due to Valentines Day being in the middle of the long weekend it was decided to make the date Thursday 25th February from 4.30 to 6.30 and to raise money for the Haiti Earthquake Appeal. The price of tickets is to be confirmed nearer the time. Miss Bate, Lorna and the Do Good Group will organise.
| Action |
| Ref Number |
Action |
Responsibility |
Time Line |
| 1.8 |
To organise the disco |
Miss Bate, Lorna and the Do Good Group |
2 weeks before the date |
- 4. Eco Update: Gregor reported that the school needed a “tidy up”. A letter to be sent out to Parents. The greenhouse is in need of some repair and to finish off the roof and the door. Help is required preferable on a Tuesday as the janitor is around. A letter is to go out asking for help. The School has received its Silver accreditation and the sum of £250. We are now hoping to go for the Green award but there are still a few things need to be done around the school like a climbing frame.
Julie suggested applying to the Postcode Lottery for funding and it was also suggested that the Eco Council apply for some of the Wind farm money.
Miss Bate added that donations of plant pots, seeds and compost would be gratefully received and maybe a newsletter should be started up to keep parents informed as to what is happening.
On a final note Miss Bate suggested buying a flag pole for the future!!!!
| Action |
| Ref Number |
Action |
Responsibility |
Time Line |
| 1.9 |
Letter about school tidy up |
Eco Council |
When weather improves |
| 2.0 |
Letter asking for help to finish greenhouse |
Eco Council |
When weather improves |
5. Wind Farm Money Update: Jo and Angie attended a meeting last week discussing the allocation of the unspent money. It is possible that the school may get some money but it is not a certainty. The current Community Council is not sympathetic towards the school but their AGM is coming up and hopefully new members will be elected who are. It was decided that the school needs someone with a strong character to hopefully get elected onto the final panel of 12 people. Rhona Fraser and Stuart Sinclair were people the meeting thought would be good for the job.
Forms are to be filled in detailing requests and returned to The Scottish Community Fund. Applications open on the 1st Feb 2010 until 31st May 2010 and a decision made at the beginning of the summer. A person from the SCF is coming to Marybank and it is hoped that a meeting can be arranged with either Rhona or Stuart if they are willing to take the job on.
| Action |
| Ref Number |
Action |
Responsibility |
Time Line |
| 2.1 |
Speak to Rhona Fraser and Stuart Sinclair |
Angie and Jo |
asap |
6. Canteen Floor Replacement: Mr Quigley had positive feedback for this! The Catering Department is willing to pay the £800 needed to replace the flooring. Julie and Jo are looking to paint the inside of the canteen at some point.
7. Fundraising: A meeting will be held after the close of this one to discuss what is happening with fundraising. Susan and Heather have both intimated that they would like to be involved in this.
8. Parking: There was a visit from the traffic Warden on Monday 18th January about the situation arising from amount of cars at the school.
Parking is an ongoing problem around the school but it is not something that an easy solution can be found for due to lack of free land. A designated parking area would be ideal and turning the wide pavement into a drop off zone was suggested. This would need to be discussed with the Council. Mr Quigley will send a letter on behalf of the school and the parent Council will send one too.
| Action |
| Ref Number |
Action |
Responsibility |
Time Line |
| 2.2 |
Letters to Council |
Mr Quigley and Parent Council |
asap |
9. AOB:
i) School Trip: Angie asked about the School trip. Mr Quigley said that he had only 5 questionnaires returned so the subject will have to be given more thought. The whole subject is ongoing.
ii) School Bus: Julie brought up the point that the new driver of the bus was driving very fast and not taken the appropriate safety precautions. Mr Quigley said he would take up the matter with Spa Coaches.
If Callum is retiring it was decided that a collection be made for him.
| Action |
| Ref Number |
Action |
Responsibility |
Time Line |
| 2.3. |
Contact Spa Coaches |
Mr Quigley |
asap |
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iii) Parent Council: A list of names and positions to be put onto the School
Blog and also a notice with the names, positions and email addresses to
be put in the school notice board.
| Action |
| Ref Number |
Action |
Responsibility |
Time Line |
| 2.4 |
Lists of names and positions |
Lesley |
asap |
iv) Speed of Passing Traffic: Gary has spoken to the Camera Safety
Partnership and they have agreed to put in a traffic counter to
Determine the quantity of traffic and the speeds at which it is travelling.
Date and Time of Next Meeting
The next meeting will be held on Thursday 24th March 2010 in Marybank Primary School at 7.30 pm.
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Signed by the Chair: ___________________________________
Date: ____________________
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